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Nomadic Scotland Ltd

Registered in Scotland, no. SC654045

Registered Office: 55 Sauchie Place Crieff PH7 4EJ

 

Terms and conditions

 

1.Your contract with us

The hire contract between the Hirer (hereafter “you”) and Nomadic Scotland Ltd, 55 Sauchie Place Crieff PH7 4EJ (hereafter “us” or “we”) (Registered office). Please read this agreement carefully. If there is anything you do not understand please don’t hesitate to contact us for clarification.

2.Booking confirmation charges and payment

You must pay a booking deposit of 25% to confirm the booking. This deposit contributes towards your total booking cost. By paying this deposit you are accepting these terms and conditions and a binding contract for the hire will come into existence. A booking confirmation/invoice will be sent to you reflecting the rental period and the rental charge. The Deposit must be paid within 24hrs of receiving the invoice.

Your full rental balance is payable four weeks prior to the start date of your hire, or immediately if you book less than four weeks in advance. Failure to make full payment on the date due may result in your booking being cancelled. In this event your initial deposit will be non-refundable. In entering this agreement you accept (a) to pay all charges due in accordance with the Terms and Conditions of the Hire and (b) that we are entitled to charge any credit or debit card used by you during the hire transaction for payment of any such outstanding charges.

3.Cancellations

All cancellations must be notified in writing to us, but please call immediately to inform us as this will improve the chances of us rehiring the vehicle. If notification is received more than 4 weeks before the start of the rental you will be refunded in full less the non refundable deposit of 25% If notification is received less than 4 weeks before the start of the rental, all monies paid are non-refundable and you will still be liable for any amount still due.

Gift vouchers are non refundable

4.Identification & Licence requirements

All drivers must be between 23 and 75 years and have held a full drivers’ licence for a minimum of 2 years. All drivers must be present at the time of collection .In the case of a UK card licence, in addition to presenting the card, all drivers must also supply a licence “check code” obtained through the Government “View Driving license” website at www.viewdrivingrecord.service.gov.uk

  • No cover is provided if you have had your licence suspended for any period within the last three years.
  • No cover is provided if you have had more than one fault incident within the last three years.
  • No cover is provided if you more than two convictions with a maximum of 3 points per conviction.
  • No cover is provided if you have a BA,DD or UT conviction.
  • Accepted Licence types Full UK, EU, AU, US, CA, NZ & SA
  • Visitors from outside the UK must produce a valid domestic drivers’ licence or international driving licence as well as a passport.
  • Two, 3 point convictions are acceptable (i.e. 2x SP30’s, 3pts each) without referral.
  • Single 4 point offences are acceptable without referral and subject to standard
  • Single 6 point SP30, SP50 and CU80 convections are acceptable subject to a £2000
  • excess. All other 6 points+ offences will require referral to the insurers
  • Two proof of address are required from separate sources e.g.
  • Council tax
  • Bank Statement
  • Credit card bill / statement
  • Mortgage statement
  • HMRC self-assessment / tax credit
  • Payslip
  • Mobile Phone Bills
  • Car Finance Statement
  • Property deed
  • Electricity/Gas/Water  (bill/statement)

5.Insurance 

We provide fully comprehensive insurance with all our hires. The insurance excess is £1000. We will only claim on our insurance policy if we deem this appropriate. For example a scratch or dent caused by you will not necessarily be claimed via the insurance, you will be liable for any damages caused to the vehicle. A standard charge of £300 will be applied per panel if you scratch the vehicle and it requires repainting. Any other types of damage may need a professional quotation for example panel dents or damage to the roof tent.

The insurance is valid for 2 drivers and for the period of the hire from the specified collection date and time to the specified and date and time of return. You will be liable for all cost and expenses incurred for speeding, parking fines, congestion charges, or any other offences committed against the Road Traffic Act or other traffic regulations, and you agree to indemnify the company from any liability.

The vehicle insurance company do not cover off road driving accidents, this is not permitted and you will be held liable in full for any damage caused to the vehicle if it is used for these purposes.

All of our vehicles are fitted with Tracking and telematics technology for insurance purposes.

The Road Traffic Act 1988 states that you can drive a vehicle off-road – away from a public road – for the purpose of parking and within 15 yards of a public road. Land owner permission does need to be sought for private land. Please always use care and caution when driving on uneven surfaces. Operating outside of these guidelines will render the vehicle insurance nil and void and therefore you will be personally liable for any damage or theft to the vehicle. You will not be insured and will be personally liable if the vehicle is used for the purpose of off-roading, i.e driving through rivers/fields/bogs/beaches etc. If evidence is found via the telematics system or other indicators such as excessive mud and long grass stuck underneath the car your security deposit may be retained until a thorough inspection has been carried out to ascertain if there has been any damage caused.

6.Security Deposit

On collection of the vehicle a security deposit of £1000 (equivalent to the insurance excess) is required. It must be paid by credit /debit card. We will Pre Authorise your card to the value of £1000.

On collection of the vehicle we will check for damage and note any that exists, on return we will do the same, if there is any additional new damage then your deposit will be held until a repair quotation has been sought. Upon this quotation you will be liable to pay the amount whether it is more or less than the security deposit value.

General wear and tear is excluded such as stone chips to the front of the vehicle.

7.Mileage

Up to 100 miles per night are included free in the daily rental charge. Any miles over 100 per night will be charged at £0.80p/mile. (Example 5 night rental = 500 Miles free)

8.Collection and Return Times

Unless otherwise agreed in writing, the vehicle will be available at our collection point in Crieff on the day of collection at 10.00 AM and must be returned by 12 Noon on the last day of hire. You should allow up to one hour for the hand – over on collection and return. Unauthorised late returns will be charged at the rate of £25.00 per hour for each hour or part thereof that the vehicle is returned late plus any transport or other costs incurred by us in ensuring its safe return.

9.Fuel, and Daily Maintenance

Fuel is at your expense. You must ensure that you use the correct fuel (Diesel) and that the vehicle is returned with a similar amount of fuel as was present when it was collected. Any shortfall will be estimated and charged at current rates. It is your responsibility to check basic visual maintenance items such as tyre inflation levels on a daily basis and, if necessary, to take appropriate actions to avoid unnecessary damage to the vehicle. If in the unlikely event that the temperature gauge rises above the half way mark, please stop immediately where it is safe to do so and contact us, driving a vehicle which may be overheating can cause significant engine damage. Normal wear and tear is fine however if you cause damage to the vehicle engine or running gear (Clutch/gearbox/transfer box etc) due to negligence or improper driving then you will be held liable for the cost of the repair.

10.Vehicle Events Beyond Our Control

Unfortunately, events beyond our control (i.e. events which we could not, even with due care, foresee or avoid) could possibly affect vehicle availability such as a mechanical breakdown or similar preventing the vehicle being available for hire on the date booked or during the hire period. We cannot accept responsibility or pay compensation, costs or expenses where the performance of your contract with us is prevented or affected or you otherwise suffer any loss as a result of events beyond our control. However, if you are unable to commence your rental as a result of such events caused by us then we will offer you a full refund of all monies received for your booking, without further liability.

11.Breakdowns, Repairs & Accidents

Despite regular quality control checks, occasional problems can still arise with the vehicles. In the event of an accident, break-down or technical difficulties (including problems with tyres), you must inform us immediately on the telephone number 07506672749 (leaving a voice or text message if unable to connect). In the event of an accident, the police must be contacted on telephone number 999 and Nomadic Scotland must be informed as soon as possible. Third party demands are not to be agreed to and the police report must include the name and address of the people involved as well as any witnesses, along with all vehicle registration details. Even in the case of minor damage you are required to provide a detailed written report to Nomadic Scotland outlining the circumstances of the accident.

NOTE: If you do not inform Nomadic Scotland immediately about the need for a repair and if we are not given the opportunity to help find a solution, no compensation will be provided. If you inform Nomadic Scotland about any vehicle problems after the vehicle has been returned, but without having informed them during the rental period no compensation will be provided.

If the vehicle is out of action due to a mechanical breakdown* (not an accident) for longer than 12 hours, through no fault of yourself, our responsibility is limited to refunding the nightly rental rate or portion thereof covering the period from when the fault was initially notified to us until a repair has been completed.

12.Additional Responsibilities

You must look after the vehicle and its contents (including any keys) and ensure that it is always locked. You must always protect the vehicle from bad weather which may cause damage. You are responsible for any damage to the vehicle caused by hitting rocks or low branches. We shall not be liable for loss or damage to any property left, stored or transported by the hirer or by any other person in vehicle during the period of the rental. You agree to hold us harmless from and indemnify as against all claims based upon or arising out of such damage.

You must not sell, rent, dispose of, or give anyone any legal rights over the vehicle or any of its parts or contents. You must not allow anyone to work on the vehicle without our permission.

13.Return of Security Deposit

We will not make a charge (Authorise) on your card at the end of the hire period provided the vehicle is returned to us in a satisfactory condition and at the location and date and time agreed. Satisfactory condition includes clean, undamaged, with all tools, accessories and equipment in the same condition as when collected and having been operated in a reasonable manor.

(Please be aware a Pre-Authorised card can remain as such for different lengths of time depending on your own bank)

In the event that damage charges, including damage repair and replacement, exceed the level or security deposit pre authorised, you will be liable to cover this and that sum will be due immediately at the end of the hire. We will change your card deposit status from Pre-Authorised to Authorised.

14.Smoking

It is illegal to smoke or allow smoking in a hired vehicle in the UK (even with the window open). Any infringement will incur a charge of a £100.00 and leave you liable to prosecution and a fine of up to £1000.00

15.Storage Of Hirers Own Vehicle

Parking is available free of charge to you for the duration of the hire period at the vehicle owners own risk.

16.Ending The Agreement

We will end this agreement immediately and repossess the vehicle if we find out that your belongings have been taken away from you to pay off your debts, or a receiving order has been made against you.

We will also end this agreement and repossess the vehicle if you do not meet any of the conditions of this agreement or have obtained the vehicle through fraud or misrepresentation, or the vehicle appears to be abandoned. If you are a company, we will also end this agreement Immediately and repossess the vehicle if you go into liquidation or you call a meeting of creditors.

If we end this agreement it will not affect our right to received any money we are owed under the conditions of this agreement.

17.Changes in Terms and Conditions

We reserve the right to alter the rates and conditions at any time. Our website will have the most up to date T&Cs.

18.Governing Law

This agreement is covered by the laws of Scotland. Any dispute may be settled in the courts of that country.

19.Cleaning

If the vehicle is returned in a poor state of cleanliness inside then cleaning charges may be applied.

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